How to Conduct Online Tests with Google Forms? (in 4 steps)

If you want to know how to conduct online tests with Google Forms then you are in for a guide. I am going to tell you in 4 steps how you can conduct an online exam with a google forms timer.

There are various ways to conduct online tests and Google Form is one of them. It is a platform that is not only used by researchers or companies for market surveys but is also now used for various other purposes. One of them is widely used by educators to conduct online tests. However, there has always been a setback when google forms create a quiz or conducts online tests. That is none other than – timer!

Google Forms has no in-built timer and we all are aware of it. But, you might not be aware that we can create google forms with a timer add-on. Google has a Workspace Marketplace where you can get different apps to make your Google Forms more workable. Even if you are aware of different apps, you may feel conflicted to choose from different add-ons. Don’t worry!

In this article, we are going to discuss with you just that. I am going to tell you how you can create online tests with google forms using the ExtendedForms add-on. But before that let’s see a few tips for teachers.

Tips for conducting online tests (for teachers)

Google Form is free web-based software that allows users to create quizzes, surveys, or tests. It is a versatile tool that is and can be used for multi-purposes including consumer market research, exams, feedback forms, employee communication, and more. Google Form is a part of Google’s web-based apps suite, other services include Google Docs, Google Sheets, Google Slides, and more. 

It is very useful for teachers to conduct tests for students, especially when the time calls for online education. However, there are a few issues that teachers might face or they don’t know the basic tips & tricks to use while conducting online tests with Google Forms. So, before diving going into the steps to conduct online with google forms, let’s just see a few tips that you must use while creating the test.

  1. Disable multiple responses settings: If you face the issue of multiple responses by an individual, then you can limit the response. Go to ‘Settings’ > Responses > Enable Limit to 1 response. You can limit the responses through the ExtendedForms add-on (explain to you later in detail)
  2. Shuffle each question to make it different sets for students: To make it a bit challenging for students and so that there is less probability of cheating you can shuffle questions order. To do so, go to Settings > Presentation > Shuffle question order. If you want to shuffle the option order then you have to click on the symbol ‘፧’ in every question.
  3. Enable response validation: If you face an issue where students add wrong email addresses then, you can enable this field. Create an email address question or enable the default email address, then go to ‘፧’ in the question field and choose response validation. Then, specify the validation for eg – text & email, also if you want you can add custom error text that will be shown to students if they make such sort of an error.
  4. Add timer (or any) add-on: This is the most facing issue faced by teachers, but not anymore. You can add a timer third-party app/add-on or any other app for Google Forms. Just hover to ‘፧’ on the top bar, go to ‘Add-ons’ and select google form timer like – ExtendedForms.

How to use Google Forms for conducting online tests?

Here is the easy guide on how you can create a google form test that too with a third-party app, basically a countdown timer add-on. So, let’s not waste your time and directly get into the steps. The process is of the following steps:

  1. Set Up Google Forms for Test
  2. Customize the (online test with) Google Form
  3. Add & Configure ExtendedForms 
  4. Preview & Share

Set Up Google Forms for Test

If you don’t have a Google account, sign-up one for free. Then go directly to Google Form or head over through Google Drive. You can either select the ‘Blank Form’ or choose from pre-built templates. Scroll down to the Education section and you can select one for your test purpose, it has a worksheet, assessment, and quiz categories templates.

If you want to make your google form platform into an online test quiz (so that you can easily assign point values and feedback) then instead of selecting ‘blank form’ choose ‘blank quiz.’ You can also change the form into a quiz from inside the Google Form template. Just go to ‘Settings’ and enable the ‘make this quiz’ option. Tadaa! 

In ‘Settings’ you’ll see various options to customize like – ‘Responses’ Settings,’ ‘Presentation’ tab, and Defaults settings. Besides, if you make the form a quiz, then you can also ‘response marks’ and ‘respondents settings.’ You can collect email addresses, limit per response, show a progress bar, enable default questions, etc.

Now moving to the main part of creating a google form test i.e, Q&A. Beforehand, give a title and description to your form. Below that, you’ll see an email question, if you’ve enabled email addresses in the settings. With the Q&A format at the heart of Google Forms, the Workspace tool offers various question and response options, including multiple-choice, dropdown, short, long paragraphs, and the linear scale. Besides, you can also add videos, images, and can import questions. Further, to make it organized, also add different sections to your test.

Customize the Google Form

This step is optional if you are not interested in customizing your test anyway then move further to the next step. However, the basic settings (that we’ve done in 1st step is to customize the form test). The step can also be done at last or you can do it after you’ve fully created the test (like here I’ve mentioned). Moving further in this section, as I mentioned start with ‘Settings’ if you haven’t already done 1st step.

Further, if you want to change the basic look of Google Form, then navigate to ‘Customize Theme’ on the top navigation bar. You will see a dialog box of ‘Theme options’, from there change background color, font style, add header image, and theme color. Apart from this, if you have a collaborator (ex: editors, teachers) with whom you want to share the online test then you can do so by navigating to “፧”. Click on ‘Add Collaborators’ and add another person’s email-id or copy the link and make it visible to all.

Moreover, if you want to have all the responses in one place, then go to ‘Responses’ at the top bar and click on the ‘Spreadsheet’ icon and create. A google sheet will be formed and the form will be linked to it. Apart from that, you can select from previously created sheets by tapping on the ‘select response destination’ through the ‘፧’ menu option in ‘Responses’. If you want email notifications for every response, then in the ‘Responses’ tab click on three dots and enable ‘Get email notifications for new responses.’

Add & Configure Timer Add-on – ExtendedForms

So, this step is to add and configure the google timer add-on. You can do this step at last (once the overall test is created) or you can do it during the initial stage when you’ve just created a Google Form (before customization or even before you’ve created the test). 

ExtendedForms is one of the top-rated, and all-time best timers for Google Forms. It can turn your Google forms into quizzes and timer tests with an integrated one-click countdown timer. You can not only add just timer to your quiz but can track responses along with submission time. Moreover, it has a Classroom Integration feature through which it’s easy to link your class works with ExtendedForms easily. Apart from this, it has the feature of exporting CSV files, and customizing welcome and invitation messages (these are part of pro plans). 

It has an Intuitive Dashboard, where you’ll be able to see a graph and summary of responses. It has another pro feature of custom branding, you can add a brand logo, URL, and brand color theme. Besides, it has come up with a new feature of ‘Image Cropping’ – You can crop a user and team profile image and team brand logo, and user brand logo.

Now to start with, we have to first download the online exam addon. Start with,

  • Go to ‘Add-ons’ through the ‘፧’ More option, 
  • Then search for ExtendedForms and install the extension. 
  • Once installed, you’ll see a puzzle shape icon on the top bar of the page (if you can’t see it, then refresh the page once).
  • Click on ExtendedForms > Configure and a dialogue box will open on the right of the page. (If you can’t see the configure option, I suggest you refresh the page and then try).

[Note: Make sure there are no warnings if you see any then click on “Fix Settings”]

In the settings box, you’ll see different options that you have to configure to set the timer on Google Forms. 

First, you’ll see, the ‘Share Form’ dropdown box, where you choose from different options to share a form with respondents. Like, select ‘Link (email required)’ or ‘Invite Only’ if your google form is for your students and you need their email. Or if a quiz is created for a larger audience then opt for ‘anonymous link.’

Further, configure the “Time Limit” minimum 1 minute and maximum you can set as much as you want. Then, “Restrict Attempts, here you can limit the responses (especially if you don’t want students to fill multiple times). You can also enable or disable ‘Auto-Submit after time ends as per your requirement, in an online test it’s best to enable this option. Don’t forget to hit the “Save” button to save the settings. 

Besides, you can through the ‘Responses” option go to ExtendedForms main settings page and see all the responses and pending invitations. Apart from that, you can invite people through the ‘Invite’ option in the ExtendedForms dialogue box, it directs you to the ExtendedForms settings page where a pop-up box will appear to send invitations. 

In ExtendedForms, you get 100 free responses quota but above that subscription is needed. You can subscribe to extended forms pro for advanced features from the main page of ExtendedForms which you can visit by clicking on ‘View Responses’. 

Preview & Share (with Your Students)

Once everything is done, it’s time to share it with your audience or on your platform. To see the Google forms timer quiz, you have to preview it through ExtendedForms settings. Click on the ‘Preview’ button on the ExtendedForms dialogue box to see your google forms timer quiz (this step you can do once you’ve customized your Google Forms but if that step is not required you can directly go for this). 

Then share it by navigating to the ExtendedForms box, click on the share form link and the link will be copied. You can through the ‘Invite’ option also share it with people, you’ve to add all the email ids (as mentioned above in the 3rd step). Voilà! You have added a Google forms timer and created a quiz to share.

Wrap Up

We are towards the end of our article. I hope this blog has helped you understand on how to conduct online tests with Google Forms. You can shuffle the 2nd & 3rd steps based on your liking. These four easy steps can make your online test or quiz workable for students. Besides, with the help of the ExtendedForms timer add-on, the limitation of the timer has been removed.

The ExtendedForms add-on for Google Forms is a great alternative to Quilgo and does not come with any complexity of configuring it. It is a productive way to turn your unscheduled forms or quizzes into a scheduled, countdown timer test, quiz, or assessment. Besides, the ExtendedForms Pro features are icing on the cake. It provides a fully-featured ‘Email Customization Tool’ for pro users, with this customizer tool you can re-brand invitation emails and make sure your brand shines amongst your users. Apart from that, you get to -customize and shorten URLs for efficiency, start/stop accepting response timer, and ‘Teams’ features where you can connect team members or provide team invitation messages.

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